Interview Email Templates
11 templates for thank-yous, follow-ups, offer stage, and outreach. Fill in your details once on the left and every template updates automatically.
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Same-day thank you
Subject
Thank you, {Interviewer name}
Hi {Interviewer name}, Thanks for the time today talking through the {Role} role at {Company}. Our conversation made me even more interested in the team and how the role is scoped. If anything else would help you decide, I am happy to send it over. Best, {Your name}
Thank you after a panel interview
Subject
Thank you to the {Company} team
Hi {Interviewer name}, Thank you for setting up today's panel for the {Role} role. Meeting the wider team helped me understand how the work actually happens day to day, and I left more excited than when I started. Please pass my thanks along to everyone who joined. I am glad to answer follow-up questions from any of them. Best, {Your name}
Follow-up after a week of silence
Subject
Checking in on the {Role} role
Hi {Interviewer name}, It has been a week since we spoke about the {Role} role at {Company}, and I wanted to check in on timing. I am still very interested and happy to provide anything else that would help. Let me know where things stand whenever you get a chance. Best, {Your name}
Second follow-up (final, graceful)
Subject
One more check-in on {Role}
Hi {Interviewer name}, I know things get busy, so this is my last check-in on the {Role} role at {Company}. If the position is still open and there is anything you need from me, I am glad to send it. If timing has changed or you have moved in a different direction, no worries at all. Thanks again for considering me. Best, {Your name}
Status check after the final round
Subject
Following up after the final round
Hi {Interviewer name}, Thank you again for the final round for {Role} on {Interview date}. I wanted to check where things stand and whether there is a timeline for a decision. Happy to answer anything else in the meantime. Best, {Your name}
Offer acceptance
Subject
Accepting the {Role} offer
Hi {Interviewer name}, I am glad to accept the offer for {Role} at {Company}. Thank you for walking me through the details and for a great interview process overall. Let me know the next steps and any paperwork you need from me before my start date. Best, {Your name}
Negotiation opener
Subject
A few questions on the {Role} offer
Hi {Interviewer name}, Thank you for the offer for {Role} at {Company}. I am excited about the role and want to take a couple of days to look over the details properly. I also want to raise the base compensation before I confirm. Based on my experience and the scope of the role, I was hoping we could revisit that number. Is there room to discuss it? Best, {Your name}
Offer decline, keeping the door open
Subject
Declining the {Role} offer
Hi {Interviewer name}, After thinking it over, I have decided not to move forward with the {Role} offer at {Company}. This was not an easy call. The process and the team were genuinely great. I would like to stay in touch, please keep me in mind for future roles that might be a better fit. Best, {Your name}
Referral request to a connection
Subject
Quick favor: a referral at {Company}
Hi {Interviewer name}, I saw {Company} has an opening for {Role} and I think it lines up well with my background. Since you work there, would you be open to referring me or pointing me to the right person? I can send my resume and a short summary of why I am interested, whatever makes it easiest for you. Thanks, {Your name}
Reply to recruiter outreach (interested)
Subject
Re: {Role} opportunity
Hi {Interviewer name}, Thanks for reaching out about the {Role} role at {Company}. I am interested and would like to learn more. I am free most days this week for a call, let me know what works on your end. Best, {Your name}
Application withdrawal
Subject
Withdrawing my application for {Role}
Hi {Interviewer name}, I wanted to let you know I am withdrawing my application for {Role} at {Company}. My plans have changed and I will not be able to continue in the process. Thank you for the time you spent on my application. I hope our paths cross again. Best, {Your name}